Planning Employee Engagement From the Bottom-Up

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Planning Employee Engagement From the Bottom-Up

Planning Employee Engagement From the Bottom-Up

Why Top-Down Only Engagement Strategies Will Under Achieve

I would never suggest that senior management within an organization should not plan top down strategies as these do help to create a suitable environment and can highlight the responsibilities of managers in building engagement. I do, however, urge a careful consideration of the limitations of top-down only strategies when it comes to engaging employees.

The main problem with a corporate top-down only employee engagement strategy is that they are usually designed to encompass the organization and address the key issues highlighted in the annual engagement survey report. This description highlights several key problems:

  1. The key issues highlighted across the organization may not be the key issues affecting a particular team or employee
  2. Responses to the annual survey are generally broad approaches, intended to be fair to all, but not touching your disengaged population
  3. These responses also tend to speak more to employees who are already engaged
  4. An annual engagement survey is too distant from employees and the experiences they have throughout the year. Accuracy is, therefore, an issue. Pulse surveying is more accurate.
  5. Top down only strategies tend to connect only with already engaged employees and potentially further isolate the disengaged
  6. They don’t prompt reflection among individual employees nor raise awareness and need to amend own behaviour

Picture the scene. A talented but disengaged employee receives the communication that the results of the annual employee engagement survey have been received and the company has designed a new programme of events and activities to raise engagement among employees. Now, picture the disengaged employee’s immediate reaction. How do you think s/he reacts? A fist pumped into the air, an exhalation of breath in sheer relief and joy that his/her disengaged days are numbered? Or, a shrug of the shoulders and a sigh of frustration accompanied by the thought “Here they go again. Yet another damp squib.”? Most likely the latter, but why is this?

Engagement/Disengagement is a Personal Experience

The key reason is because (dis)engagement is a hugely personal experience. It is not something that can be effectively dealt with by a broad sweeping employee engagement strategy delivered top-down to cover the whole organization. Each individual employee will experience the workplace differently. Each will perceive the events based on their own experiences to date and on their own personal values and beliefs.

I recall a situation where I was speaking to several disengaged members of the same team. There were clear issues and problems at play within the team that could be immediately seen. However, on speaking to the team members it was clear that each person was disengaged for a different reason(s). For one, it was the lack of clear communication and direction on work tasks. For another, it was the ‘fact’, as he perceived it, that his career had come to a shuddering halt and he felt it was now in reverse and that career recovery was going to be a huge challenge. For the third person, it was a lack of openness, honesty, and respect with the manager and a colleague continually whispering in corners.

There were obvious and significant problems in this team, that is pretty clear and the same conditions were in place for all team members. Yet, each individual team member interpreted them differently. Each person was prioritising what was important to him/her – respect, career enhancement, communication etc. If this is happening, how can a broad approach hope to make a significant impact on engagement levels.

Bottom-Up Engagement Starts With the Individual

Because employee engagement is such an individual experience driven in part by personal values and what is important to us in a job, then the solution must also be personalised. It is important that the individual employee receives personalised feedback on what is driving his/her (dis)engagement and has an opportunity to do something about it. With awareness comes the opportunity for change.

By individualizing feedback, the employee is prompted to reflect on his/her own (dis)engagement and what is driving it. Supported action planning can enhance this process. This individualized supportive approach also helps to shape the employee’s motivation to re-engage. As with the unemployed youth, it is important that this motivation is sustainable – ie not solely based on leaderboards and competition. Again, supported action planning and opportunities to collaborate and communicate can assist the employee to focus on motivators like excellence, mastery and work ethic. The key is enabling the employee to focus on being the best employees/he can be.

It is important that the disengaged employee gets the opportunity to replace some of the disengaging experiences with new positive experiences. This can include clear opportunities to contribute to the organization and collaborate on problem solving, decision making and projects. This approach can give the employee a voice and a forum to contribute.

This sounds like a difficult, time and resource intensive process, but it isn’t. Technology has provided a selection of employee engagement software platforms that will ease this process, even making it quite straightforward and attractively priced.

Engagement starts with the individual employees within the team. This provides an upwards momentum. As employees re-engage, their contribution and performance will increase positively affecting the team performance. It also provides positive pressure on the team leader to adapt and facilitate, which should be supported by a top-down strategy focusing on leadership development.

Developing Your Leaders

I did say earlier that the top-down strategy should be maintained, even if it isn’t the whole solution. It is crucial that the findings from pulse surveys etc be used to target training and coaching for leaders. The effectiveness of this approach can be vastly improved if the survey results can be mapped to the organization so an accurate picture can be drawn of team and manager specific interventions. It is an accepted truth of employee engagement that the direct line manager is the most significant influence on engagement. So, it stands to reason that a significant focus of the employee engagement strategy rests on developing the required skills in leaders and line managers.

The right employee engagement software will enable an organization to accurately target the right interventions in the right places helping to create good value for training budgets.

Cultivate the Ground for the Seeds of Engagement

However, equipping the line manager with targeted development is not necessarily enough, especially if team members are already disengaged. There has to be awareness raised on both sides and responsibility for change on both sides. The individual employee needs to be given the tools, techniques and resilience to recognize the need for change and to adapt to it. S/he needs to be empowered to consider their own (dis)engagement drivers and to choose how to deal with these.

Most organizations are investing a lot of time and resources in addressing engagement purely from a top-down perspective. To use an analogy, a farmer prepares the ground before sowing the seeds to grow crops. Organizations also need to cultivate the ground to be more receptive to the seeds of engagement. This is how you maximize the return on investment in employee engagement strategies.

You must enable and empower your employees to decide not to shrug their shoulders at corporate efforts to re-engage them, but to consider the strategy and choose to see the good intentions and decide “you know what, there might just be something good for me in there so I will give it a go.”

Just as it was in my work with unemployed youth, employee engagement is not about motivation through leaderboards and competition. These help add fun when an employee is engaged. Employee engagement is about motivation through the satisfaction of understanding your workplace and your employer and being self-aware so you know when you have mastered your ability and deliver it at work.

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